Custom AI Department

One department of your business runs on memory, spreadsheets and your evenings.

Hand off the department that eats your week. We map how the work gets done, build an AI system that does it, and run it for you. Half the build fee is invoiced only once the metric we agree in writing during discovery is met.

Book a 30-minute call → See pricing

$3,500 discovery, credited to the build · build $4,000 + $3,600 per process · $2,500/mo to run it

No pitch deck. If it isn’t worth automating, we’ll tell you on the call.

  • Fixed price, in writing
  • Build live in about 2–9 weeks after discovery
  • One build at a time

The build fee, in two halves

  1. 50%
    At kickoffDue when the build starts.
  2. 50%
    When the metric is metInvoiced only once the metric agreed in writing during discovery is met.

The metric is whatever the department is for: days to get paid, unbilled hours, time to schedule a job.

Twenty hours a week of admin is a part-time salary.

If hours are the number that matters to you, we record today’s figure in discovery, agree in writing what it should come down to, and the second half of the build fee is invoiced only once that is met.

How that figure is calculated ↓
Sound familiar?

None of it is hard. It’s just nobody’s job, so it slips.

Here is what changes when the department is handed off.

Example
  • Today

    An invoice goes unpaid, and nobody notices until the month-end review.

    After the build

    Every overdue invoice is chased on schedule, in your words, without anyone asking.

  • Today

    A quote goes out and is never followed up, because chasing it is nobody’s job.

    After the build

    Every quote gets followed up the same way, busy week or not.

  • Today

    A supplier email sits unread until it turns into a scheduling problem.

    After the build

    Every supplier email is read and sorted, so none sits unread.

  • Today

    The paperwork happens at nine at night, after the real work is done.

    After the build

    The paperwork is done before you get home, because it never waited for you.

  • Today

    It all lives in one person’s head.

    After the build

    Every process is written down and operated, so it survives someone leaving.

What you get

What a department build gives you

  • A written map of the department. Every step and every system it touches.

  • A fixed build price, in writing, before any build work starts. No hourly billing.

  • One metric and its baseline, agreed in writing during discovery.

  • Each process connected to the tools you already use.

  • Everything written down, so the department survives someone leaving.

  • Operated every month: monitored, fixed when something breaks, and kept working when your tools change.

  • Your accounts and data stay yours. Cancelling disconnects the system from your stack; your records stay where they are.

How it works

Three steps, and a fixed price before any build starts.

  1. Discover

    $3,500 · 2 weeks

    We sit with the people doing the work, map every step and every system it touches, and hand you a written scope: the processes, a fixed build price, and the one metric the build has to meet.

  2. Build

    $4,000 + $3,600/process

    We build it and connect it to the tools you already use. Half the build fee is invoiced only once the metric we agree in writing during discovery is met.

  3. Run

    $2,500/month operating fee

    We operate it: monitoring it, fixing what breaks, and keeping it working when the tools it connects to change. Month to month, or $1,999/month prepaid on a 12-month term.

  • 2–9 weeks to build it, after discovery
  • 50% of the build fee due at kickoff
  • 90 days to start the build with discovery credited in full

How the build fee is paid

50% of the build fee is due at kickoff, when the build starts. Half the build fee is invoiced only once the metric we agree in writing during discovery is met.

  • The metric is set during discovery, never after the build starts.
  • Its baseline is recorded before the build begins.
  • No separate clause: the build fee itself is what’s at risk.

Conditions apply: the metric and its baseline are written into the scope we both sign after discovery.

Pricing

Priced by the process, so you can check the math.

One published formula. Your exact build price is fixed in writing after discovery, before you commit to the build.

$4,000to connect your systems
$3,600per process we take over

Your $3,500 discovery fee is credited to the build if it starts within 90 days.

  • 2 processes $11,200 Built in about 2 weeks
  • 4 processes $18,400 Built in about 4 weeks
  • 8 processes $32,800 Built in about 6 weeks
  • 14 processes $54,400 Built in about 9 weeks

Worked examples of the same formula, not tiers. One more process always costs $3,600, so there is never a cliff and never a reason to argue the count.

What counts as a process

One job a person does today that stops being theirs: “chase unpaid invoices at 30, 60 and 90 days”, not “AI”. You count them in the scope document and we both sign it.

At this rate a process touches a handful of systems, has at most one judgement call, and every system it touches has a way in. Anything more involved is quoted separately, with the reason.

Running it

$2,500/month, month to month, or $1,999/month prepaid on a firm 12-month term.

It stacks. If you already run the Lead Growth System, adding a department makes it $5,000/month (both month to month), because there are two systems to keep running.

Already a client?

Up to 15% off the build

Take the whole department for less

We already know your systems and who does what, so an 8-process build runs as little as $27,880 instead of $32,800. Discovery still comes first, and its credit still applies. The run fee is not discounted.

Talk through your department →
The alternative

Compare it to the hire you’d otherwise make.

A department build isn’t competing with software. It’s competing with the person you’d hire, or the evenings you spend doing it yourself.

Monthly cost of a back-office hire at 20 and 40 hours a week, against Averon's run fee
Back-office coverage Wages only Loaded cost
A hire, 20 hrs/week $2,062/mo $3,015/mo
A hire, 40 hrs/week $4,124/mo $6,030/mo
Averon, running your processes — $2,500/mo

Averon’s figure is the monthly run fee; the build is a one-time cost on top. Hire costs blend two BLS occupations, because one department build does both jobs: it chases an unpaid invoice (bookkeeping clerk) and books a site visit (administrative assistant). Loaded cost is wages ÷ 0.684, adding employer taxes and benefits, and it excludes recruiting, training, turnover and holiday cover, so treat it as the floor.

$23.23/hr — Median hourly wage, Secretaries and Administrative Assistants (SOC 43-6014). BLS Occupational Employment and Wage Statistics, May 2025. $48,310 median annual. Check it.

$24.36/hr — Median hourly wage, Bookkeeping, Accounting and Auditing Clerks (SOC 43-3031). BLS Occupational Employment and Wage Statistics, May 2025. $50,670 median annual. Check it.

68.4% — Wages and salaries as a share of total employer compensation cost. BLS Employer Costs for Employee Compensation, 2026 Q1, private industry. The remaining 31.6% is employer taxes and benefits. Check it.

Where a hire wins

  • Judgement. A person handles the case nobody wrote a rule for.
  • Presence. They can walk the yard, meet a GC, pick up the phone.
  • Redirection. You can change their priorities in a sentence.

The trade: a loaded salary plus recruiting, training and turnover, and they work business hours and take holidays.

Where a department build wins

  • Cost. The run fee sits below the loaded cost of a part-time hire.
  • Continuity. Every process is written down, so nothing walks out the door with a person.
  • Accountability. One owner answers for whether it works: us.

The trade: it has no judgement, which is exactly why some work stays with a person.

Fit

Who this is for, and what we’ll turn down.

A strong fit

  • One department runs on memory, spreadsheets and after-hours catch-up.
  • The work repeats: the same steps, most weeks.
  • You want someone accountable for the result, not another tool to manage.
  • Any department, qualified in discovery: whichever one is eating your week.

What we’ll turn down, on the call or in discovery

  • Work that needs a licensed professional in the loop. If someone signs off as a clinician, an attorney or an accountant, automating around them is a liability, not a saving.
  • A process that lives only in a departing person’s head. There is nothing to automate yet. Get it written down first, which is a cheaper problem than the one you came with.
One build at a time. If one is in flight, we’ll give you the date we’re free rather than start yours and stall it.

Different problem? Leads come in, and nobody gets back to them in time. See the Lead Growth System →

Straight answers

Straight answers before you book.

What if the agreed metric isn’t met?
Half the build fee is invoiced only once the metric we agree in writing during discovery is met. The metric and its baseline are fixed in writing during discovery, before any build work starts, so neither of us is arguing about the target afterwards. Conditions apply: they are set out in writing before the build starts.
Why is discovery paid?
Because anyone who quotes a build before seeing the work is guessing, and comes back for more later. Discovery gets you a written map of the department, a fixed build price and a straight go or no-go, and the $3,500 comes off the build if it starts within 90 days.
Will I have to change my software?
No. The build connects to the tools you already use. The one requirement is that every system a process touches has a way in, such as an API. If one doesn’t, discovery will find it, and anything outside the standard rate is quoted separately with the reason.
Which departments can you take on?
Back office, finance, operations, scheduling: whichever one is eating your week. There is no fixed list, because the honest answer to “can you automate this?” is “not until we’ve seen it”. That is exactly what discovery decides.
Can I stop the run fee?
On month to month, yes, at any time. Cancelling disconnects the system from your stack; your data, accounts and records stay yours. The $1,999/month rate is a firm 12-month term paid up front, so choose month to month if you want to be able to stop.
I already run the Lead Growth System. Does this replace it?
No. It runs beside it, so there are two systems and two run fees: $5,000/month for both, month to month. As an existing client you still start with discovery, and you get up to 15% off the build.
Why price by the process, not by the hour?
Because you can count processes and we can’t inflate them. Hourly billing rewards slow work, and counting AI agents would reward splitting one job into several. A process is one job that stops being someone’s, and you count them in the scope document before either of us signs.
Book a call

Bring us the department that’s eating your week.

Thirty minutes, your department, and a straight answer on whether it’s worth automating and roughly what it would take.

Rather write it down first? Email contact@averon-systems.com with the department and what keeps slipping.

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30 minutesNo pitch deckNo obligation